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About the SCAN Form

The Shipment Confirmation Acceptance Notice (SCAN) form:

Streamlines the process by which the USPS physically accepts your daily shipments.
Consolidates your daily eligible, trackable shipments onto one form.
Uses a single barcode that the USPS scans for all the shipments. The USPS tracking system indicates "Shipment Accepted" for each of the shipments on the SCAN form.
Saves time for both you and the USPS. (Otherwise, the USPS representative would have to scan each package, which would otherwise amount to dozens, hundreds, or thousands of separate scans.)
Lets your customers verify the status of their packages using the automatic email notification. Your customers will see the exact time and date packages that the USPS physically accepted their packages.

The SCAN form shows you:

Shipment date.
Name and address of the mailer.
Type of Mail: Types include: Priority Mail, Priority Mail Express, International Mail, and Other.
Volume: The quantity of mailpieces.
The USPS Tracking barcode and ID. The ID corresponds to the Submission ID on the SCAN Form History Report. For more information, see Create the SCAN Form History Report.
Important! Note the following:
- Shipments on a SCAN form must use the same postmark date.
- If you create any shipments after you have created the last SCAN form of the day, you should change the postmark date of those shipments to the following day. (You can set the postmark date on the Order Lookup tab.)
- Shipments on a SCAN form must use the same originating or licensing ZIP Code, however you can create multiple SCAN forms to ship from multiple ZIP Codes or Group Codes—such as when you ship from multiple locations. That is, you must create a separate SCAN form for each location that you are shipping from.
- You should process any refund requests before you create the SCAN form.